What does it mean to have Microsoft SharePoint implemented in your company?
One of the biggest challenges for many businesses is to keep everyone on the same page. As your company increasingly evolves and grows, it becomes very challenging to track, stay in touch and communicate with the personnel in your business. What Microsoft SharePoint does is shape the place, it becomes a place where everyone collaborates, stores information, shares documents and use cloud space to work more effectively. The correct implementation of Microsoft SharePoint can give your company a great deal of transparency and efficiency in terms of browser-based collaboration, document management, document sharing and productivity. Microsoft SharePoint online is available as part of the O365 Business Essentials and O365 Business Premium license subscription products, which allows all sizes organizations to stay productive, organized, time efficient collaborative and integrated in short and long term tasks across all departments.
Few ways how to keep your company in the loop and on the track with Microsoft SharePoint
1. Intranet
A company’s Intranet is a meeting room or planning platform that all employees inside of the company visits and appears during their workdays. As the Intranet is the internal site of the company, it brings a sense of community to your company via a central place of working and collaboration. It’s a place where everyone can upload, share, store and find useful information, create and scheduled tasks and access to variations of the company’s information. Dashboards reports can be established and adjusted by departments and role, and different levels of security access can be applied to make sure everyone gets access to the information they need, and company confidential information remains restricted.
2. Documents
SharePoint provides businesses a cloud space to store, share, download and manage documents so they’re not stored on employee’s personal hard drives while achieving a significant reduction in the duplication and version control of documents. The stored documents can be accessed by everyone in the company, or can be restricted similarly to the traditional shared drives. One of the essential benefits of SharePoint is that you won’t have to travel across the office or wait for countless emails to be delivered in your mailbox to complete the task as SharePoint provides your team the ability to work simultaneously on either single or multiple documents, saving and updating previous versions and tracking updates. To sum up, your company can avoid the confusion and frustration associated to having to send multiple versions of one document by emailing to everyone involved in ongoing project.
3. Collaboration
SharePoint is created to keep everyone up-to-date, coordinated and to be transparent about progress on projects and daily activities. It’s also designed to bring people together in a communal fashion, whether this by integration with Yammer, a basic Company News feed or a Discussion Board built into the SharePoint instance. These collaboration methods bring the personnel in the business to discuss, share and read valuable information, related to the company, provided by the company. SharePoint offers access from any desktop and mobile device to access any component of the SharePoint instance.
4. Business Intelligence
With Integration into external systems, and the utilisation of reporting services and Microsoft PowerBI, SharePoint provides the ability to review company information and data in graph and numeric formats, to help in making fast, calculated and accurate decisions for both long and short-term benefits.
To read more about what interesting works Excite IT has conducted with SharePoint, click here